COPIC Legal
Privacy Policy
Source: Privacy Policy.docx
Privacy Policy
1st july 2026
Welcome to COPIC, a workforce management and employment platform owned and operated by Blue Peak Limited ("Blue Peak", "Company", "we", "our", or "us").
Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you use the COPIC website, mobile applications, APIs, software, and related services (collectively, the "Platform").
By accessing or using the Platform, you acknowledge that you have read and understood this Privacy Policy.
1. Company Information
Blue Peak Limited
Owner of the COPIC Platform
2. Information We Collect
Depending on how you use COPIC, we may collect the following information.
Personal Information
Full name
Username
Email address
Phone number
National ID or Passport details
Date of birth
Gender (optional)
County/Location
Profile photo
Skills
Employment history
Educational qualifications
Professional certifications
Identity Verification Information
Where identity verification is required, we may collect:
Front of government-issued ID
Back of government-issued ID
Selfie holding the ID
Verification status
Manual verification notes
Identity verification is processed solely for fraud prevention, platform security, and compliance.
Employment Information
Workers may provide:
Skills
Experience
Portfolio
CV/Resume
Availability
Job applications
Employment history
Clients may provide:
Company name
Business details
Job listings
Hiring history
Account Information
Username
Password (stored only as encrypted hashes)
Login timestamps
Account status
User preferences
Device Information
We may automatically collect:
Browser type
Operating system
Device model
IP address
Language settings
Screen resolution
Device identifiers
Time zone
Usage Information
We collect information about how users interact with COPIC, including:
Pages visited
Search activity
Button clicks
Job applications
Time spent on pages
Feature usage
Error reports
Payment Information
Where applicable, we may collect:
Transaction IDs
Payment confirmations
Payment timestamps
Service fee records
Important: Blue Peak does not store complete debit card, credit card, or banking credentials unless explicitly required by an integrated payment provider.
3. How We Use Your Information
We use your information to:
Create and manage accounts
Verify identities
Connect workers and clients
Process applications
Improve platform performance
Detect fraud
Prevent abuse
Respond to support requests
Enforce our Terms and Conditions
Conduct analytics
Improve user experience
Comply with legal obligations
4. Legal Basis for Processing
Where applicable, we process personal information because:
You consent.
Processing is necessary to provide the Platform.
Processing is necessary to comply with legal obligations.
Processing serves our legitimate business interests, provided those interests do not override your rights.
5. Identity Verification
To maintain a secure platform, COPIC may manually verify users.
Verification may involve:
Reviewing uploaded identification documents.
Comparing ID photographs with submitted selfies.
Confirming account authenticity.
Preventing fraud and impersonation.
Verification decisions remain at the sole discretion of Blue Peak Limited.
6. Cookies and Similar Technologies
COPIC may use:
Cookies
Local storage
Session storage
Authentication tokens
Security cookies
Analytics cookies
These technologies help:
Keep users signed in
Improve performance
Remember preferences
Enhance security
Analyze Platform usage
Users may disable cookies through browser settings, although some features may no longer function correctly.
7. Information Sharing
We do not sell your personal information.
We may share information only with:
Service providers assisting in operating the Platform
Payment providers
Identity verification partners (if applicable)
Cloud hosting providers
Law enforcement when legally required
Courts or regulatory authorities where required by law
8. User Profiles
Certain information may be visible to other users, including:
Name
Profile photo
Skills
Experience
Ratings
Public profile information
Sensitive information such as government identification documents will never be displayed publicly.
9. Data Security
Blue Peak uses commercially reasonable security measures, including:
Password hashing
Encrypted communication (HTTPS/TLS)
Role-based access control
Secure authentication
Server monitoring
Firewalls
Access logging
Security audits
Multi-factor authentication for administrative access where applicable
Although we take reasonable precautions, no internet transmission or storage system can be guaranteed to be completely secure.
10. Data Retention
We retain personal information only for as long as necessary to:
Operate the Platform
Resolve disputes
Detect fraud
Comply with legal obligations
Enforce our agreements
Identity verification records may be retained for a reasonable period following account closure where required by law or for fraud prevention.
11. Your Rights
Subject to applicable law, you may have the right to:
Access your personal information.
Correct inaccurate information.
Request deletion of your data.
Withdraw consent where processing is based on consent.
Restrict processing in certain circumstances.
Object to certain processing activities.
Request a copy of your personal information in a portable format.
Requests may be subject to identity verification and legal limitations.
12. Account Deletion
Users may request deletion of their account.
Some information may be retained where necessary to:
Prevent fraud
Resolve disputes
Comply with legal obligations
Enforce legal rights
Maintain security records
13. Children's Privacy
COPIC is intended only for individuals who are at least 18 years old.
We do not knowingly collect personal information from children under 18.
If we become aware that such information has been collected, we will take reasonable steps to delete it.
14. International Data Transfers
Your information may be processed or stored on servers located outside your country of residence.
Where required, Blue Peak will implement appropriate safeguards to protect transferred personal information.
15. Third-Party Services
COPIC may integrate with third-party services such as:
Firebase
Google Authentication
Email providers
Payment providers
Analytics providers
Cloud hosting providers
These providers operate under their own privacy policies, and Blue Peak is not responsible for their independent privacy practices.
16. Automated Decision-Making
Certain platform features may use automated systems to:
Detect suspicious activity
Prevent spam
Identify fraudulent behavior
Improve search and recommendations
Where decisions significantly affect users, appropriate human review may be available where required by law.
17. Data Breaches
If we become aware of a data breach that poses a risk to your rights or freedoms, we will take appropriate measures, which may include notifying affected users and relevant authorities as required by applicable law.
18. Changes to This Privacy Policy
Blue Peak Limited may update this Privacy Policy from time to time.
Updated versions become effective upon publication unless otherwise stated.
Continued use of COPIC after changes take effect constitutes acceptance of the revised Privacy Policy.
19. Contact Us
If you have any questions, requests, or concerns regarding this Privacy Policy or how your personal information is handled, please contact us through our website
20. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of the Republic of Kenya, including the Data Protection Act, 2019, and any other applicable data protection legislation.
Privacy Notice
© 2026 Blue Peak Limited. All Rights Reserved.
This Privacy Policy applies solely to the COPIC platform and its related services. By using COPIC, you acknowledge that your personal information will be processed as described in this Privacy Policy.